Most of the work involves preparing for and planning the event.
Delegate as many tasks as possible to volunteers.
Facilitate one or more public meetings to plan the event
Develop and act on a strategy for publicity, including holding at least one meeting and getting volunteers involved. The purpose of these initial meetings is to call for public participation in Beautiful Books and to find core members. Suggestions for publicizing these meetings: use our Meetup.com site, posters around town, and your social media accounts.

Plan for meetings
– Review Beautiful Books principles
– Discuss options for potential performances and events (see Resources for ideas on this).
– Decide on the kinds of performances (and possibly the specific works) we will be presenting.
– Begin to decide on the readers, performers and actual works (readings, films, paintings, performances, etc.) that will be highlighted at the event. There should also be opportunities for individuals to add their own). 
– Discuss locations and dates. Tentatively decide on the date and primary and satellite locations. Decide on the primary venue. Consider staging a gathering in the main city public square, and secondary events in cafes and theaters.
– Discuss and select related Challenges and Requests to support.

General Publicity
City-wide publicity is of particular importance. We need to build awareness over a period of months leading up to the events, on radio, newspapers, etc., and then make a special effort during the week of the Events.
– Publicize Beautiful Books throughout town, in as many ways as feasible (including flyers, ads, distribution of cards and flyers, etc.) Post flyers at café, libraries and bookstores and more.
– Send out press releases. Seek advance media publicity from local radio and television stations (be prepared to give interviews).
– Interviews in print, radio or television…

Develop the marketing tools
We need all the materials, posters, flyers that we will present to the public and interested parties, including design work, developing the proofs and publishing, to create engaging, quality posters or flyers.
Press releases.

Seek support from arts organizations
Contact local arts organizations. Ask them to support and collaborate with Beautiful Books and participate in events, including providing locations for the event. Work with them for practical planning. Include libraries, bookstores, cinemas, theaters, college departments of dance, music, speech and theatre arts.
Support could include promoting the event in their newsletters or even monetary support. Develop the concept of Sponsorship.

Oversee and manage the Beautiful Books event
Helpful qualifications
A strong understanding and belief in what we’re doing.
Knowledge of a variety of local arts organizations.
Communications skills (for example, radio shows, TV, newspaper). Contacts radio and television desirable.
Marketing skills, including creating posters, press releases and ads.


This Project can be developed to take place in multiple locations and reach many sectors of the population, or we could start out with a simpler event, with just a few basic readings or performances, meeting just once in one location and with less elaborate outreach. The main thing is that we get Beautiful Books start as a credible idea to compliment Banned Books and to anchor Visionary Society work in the area of Culture.

The Coordinator does not necessarily have to do all the work listed here themselves. We have an additional potential budget of $100 - $300 to delegate responsibilities. And we will provide support to the Coordinator wherever possible.

See the whole Beautiful Books Project here. Make sure to click 'Explore Project Proposal' to find our provisional Culture Principles.